Category: admin

Description: send and email reminding the team parents to sign up for a volunteer slot for selected events.

• From desktop
• Login to ‘teamsnap.com’
• click on ‘assignment’
• click ‘send email’ top right
  • select ‘event’ to send a reminder for
  • add note to the email: ‘Friendly reminder to sign up’
  • click ‘send email’

Description: Add assignments so people can volunteer for things such as food, focal, vasra regatta volunteer….

• From desktop
• Login to ‘teamsnap.com’
• click on ‘assignment’
• find the ‘event’
• click on ‘+’ to add assignment
• Typical assignments
  • Social food events: can have multiple dish1, dish2, dish3 …
    • Vegetarian dish1 in disposable tray (Feeds 8). Bring disposable serving utensil.
    • Meat dish1 in disposable tray (Feeds 8 ). Bring disposable serving utensil.
    • Side dish1 in disposable tray (feeds 8). Bring disposable serving utensil.
    • Dessert1 (cookies, cake, brownies, etc) feeds 12+
    • coordinator to get food, tables and labels arranged and organized
  • VASRA regatta volunteers (required, examples may have different times)
    • Parent Volunteer #xx, Concession Setup Boathouse, 6-8am, Help with concession stand supplies, food, t-shirts.
    • Parent Volunteer #xx Helper – Takedown, 11:45-finish work Help with regatta equipment, buoys, starting platform. Heavy lifting on land and water.
    • Parent Volunteer #xx, Stakeboat Holder, 12pm-end Help at starting platform, hold boats at the start. Best to wear hat, waterproof gloves and sunscreen.
    • Parent Volunteer #100, Finish Line Timer Helper, 8am-12:30pm Help spot, scribe times, run timer or flag holder.
  • Away Regatta (such as Stotesbury)
    • Food Coordinator to assemble food for chuckwagon (local)
    • Hospitality Tent Coordinator (must travel to the away Regatta)

Description: Add and event to teamsnap

• Login to ‘teamsnap.com’
• click on ‘schedule’
• hover over date and add ‘event’
• enter the following required (or optional) information:
  • ‘Name of Event’:
  • Extra Label: (optional)
  • ‘Date’:
  • Time: (start time, or use end of day-11:59pm)
  • ‘Location’: (use dropdown)
  • Optional Event Info:
    • Duration: (optional)
    • Notes: (Add any detail related for event. Becomes an import artifact for next year)